This Privacy Policy explains how Sarratt Residents Association collects, uses and protects personal information when you use our website, contact us, sign up to receive updates or newsletters, complete surveys, attend events, make donations, volunteer, or otherwise engage with our organisation.
We may update this Privacy Policy from time to time to reflect changes in law, guidance from the Information Commissioner’s Office (ICO), our campaign activities, or the way we use personal information. Any updates will be posted on this web page and, where appropriate, notified to you by email. This Privacy Policy was last updated on 19th August 2026.
Who we are
Sarratt Residents Association is a voluntary organisation run by local residents to protect Sarratt from unsustainable development and to represent community concerns.
For the purposes of UK data protection law, Sarratt Residents Association is the controller of the personal information we collect and use.If you have any questions about this Privacy Policy or how we use your personal information, please contact us at Sarratt.ra@gmail.com.
What information do we collect about you?
We may collect the following information about you when you use our website, contact us, subscribe to our updates or newsletters, complete a survey, attend an event, make a donation, sign a petition, volunteer, or otherwise support the campaign:
•Name
•Address and postcode
•Contact information including telephone number and email address
•Your communication preferences and consent choices
•Any comments, feedback, survey responses, petition responses, event attendance details, or other information you choose to provide to us
•Technical information about your use of our website, including cookie preferences and website usage dataOur website server may automatically record information that your browser sends whenever you visit a page on our website, such as your IP address, browser type, operating system, date and time of request, the page requested, and how you arrived at that page.
Where this information can identify you, we treat it as personal data and use it only in accordance with this Privacy Policy.
Our lawful basis for using your information
We will only use your personal information where we have a lawful basis under UK GDPR. Depending on the circumstances, this may include your consent, our legitimate interests in running and communicating about Sarratt Residents Association, compliance with legal obligations, or the performance of a task you have asked us to carry out. Where we rely on consent, you can withdraw it at any time.
Where we rely on legitimate interests, we will consider and balance any potential impact on your rights and freedoms.
Cookies and similar technologies
Cookies and similar technologies are small files or tools that store information on, or access information from, your computer or mobile device. They may help the website work properly, remember your preferences, understand how the website is used, or support communications and campaign activity.We will use strictly necessary cookies where required for the website to function. For non-essential cookies, such as analytics, advertising, tracking or preference cookies where consent is required, we will ask for your consent before these are set. You can change your cookie preferences at any time using the cookie controls on our website.You can also choose to accept or decline cookies through your browser settings. Please note that disabling some cookies may affect the functionality or appearance of the website.
Links to other websitesOur website may contain links to other websites of interest. Once you have used these links to leave our site, please note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
How will we use the information about you?
We collect and use personal information to communicate with you, provide campaign updates, respond to enquiries, manage subscriptions, administer surveys and petitions, organise events, process donations where applicable, manage volunteers, understand community views, improve our website and campaign communications, and comply with legal or regulatory obligations.We will not sell your personal information or share it with other organisations for their own marketing purposes.You can opt out of receiving campaign updates, newsletters or other communications from us at any time by emailing Sarratt.ra@gmail.com or by using the unsubscribe link provided in our communications.
How long we keep your information
We will keep your personal information only for as long as necessary for the purposes described in this Privacy Policy, including campaign administration, legal, accounting, reporting or safeguarding requirements. When information is no longer needed, we will delete it securely or anonymise it so that it can no longer identify you.How we protect your dataWe take reasonable technical and organisational steps to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Access to personal information is limited to those who need it for campaign purposes. However, no method of transmitting information over the internet is completely secure, and we cannot guarantee absolute security.Information sharing
In the course of our work, we may use trusted third-party service providers, such as email distribution platforms, survey tools, payment processors, website hosting providers, analytics services and spam detection services. These providers may process personal information on our behalf and must only use it in accordance with our instructions and applicable data protection law.
We will not share your information for other purposes with third parties unless you have given consent, it is necessary for the operation of Sarratt Residents Association, or we are required or permitted to do so by law, regulation, court order, public authority request, or to protect the rights, safety or legitimate interests of Sarratt Residents Association, residents, supporters or website users.
If any personal information is transferred outside the United Kingdom, we will ensure that appropriate safeguards are in place as required by UK data protection law.Your data protection rightsUnder UK GDPR, you have rights in relation to your personal information. These may include the right to be informed, the right of access, the right to rectification, the right to erasure, the right to restrict processing, the right to data portability, the right to object, and rights relating to automated decision-making and profiling. These rights are not absolute and may depend on the circumstances. If you would like to exercise any of these rights, or if you are concerned that information we hold about you is incorrect, please email us at Sarratt-ra@gmail.com.
We will respond to data protection rights requests without undue delay and normally within one month, unless the request is complex or an extension is permitted by law.ComplaintsIf you have concerns about how we use your personal information, please contact us first so that we can try to resolve the matter. You also have the right to complain to the Information Commissioner’s Office, the UK supervisory authority for data protection.