SARRATT RESIDENTS ASSOCIATIONCONSTITUTION
1. The Association shall be called the Sarratt Residents Association which shall be abbreviated to SRA and be independent of ALL political parties.
2. The objects of the Association shall be:(a) To safeguard and promote the interest of the members of SRA.(b) To assist the just, efficient and economical government of Sarratt and District.(c) To render assistance in all matters for the benefit of the residents of SRA collectively and individually.(d) To induce all residents to take an active part in local affairs.
3. Membership of the Association shall be open to residents of the highlighted roads and of the age of 18 years and over. Any resident, or in the case of a Limited Company its accredited representative, shall be entitled to become a member of the Association upon application to the Hon. Secretary (or to any member of the Committee) and the approval of the Executive Committee. The Executive Committee may decline to accept an application for membership or the renewal of membership without giving a reason.
4. Membership of SRA shall be free of charge. The Association may invite and accept voluntary donations from members, residents, professional and business ratepayers, and other supporters to assist with the running costs and activities of SRA. The making of a donation shall not be a condition of membership and shall not affect any member’s voting rights.
5. The management of SRA shall be vested in an Executive Committee consisting of not more than 9 members, including a Chair or Co-Chairs, who shall be elected at the Inaugural Meeting and thereafter annually at the Annual General Meeting. The Executive Committee shall have the power to co-opt members to fill vacancies or meet an interim need between Annual General Meetings, including the power to co-opt one or more Co-Chairs on an interim basis until the next Annual General Meeting, at which point such appointment shall be subject to election by the members. The Hon. Secretary and Hon. Treasurer shall be elected in like manner.
6. The Hon. Secretary and Hon. Treasurer shall be ex-officio members of the Executive Committee. The Chair, or where Co-Chairs are appointed one of the Co-Chairs, shall chair all General Meetings of members during the year. Where Co-Chairs are appointed, they shall agree between themselves who will chair any General Meeting; if they are unable to agree, the Executive Committee shall decide. A quorum for Executive Committee Meetings shall be 4 members including the ex-officio members. A quorum for all General Meetings, including the Annual General Meeting, shall be 10 members of SRA. If a quorum is not present within 15 minutes of the time for any meeting it shall be adjourned until such time, date and place as the Chair, or Co-Chairs where applicable, shall decide. The Executive Committee shall have the power to appoint and delegate Sub-Committees to deal with any matter which it considers necessary and such Sub-Committees may be appointed from members of the Executive Committee and other members of SRA. The Executive Committee may, at a properly convened Executive Committee Meeting, delegate limited urgent authority to any two nominated members of the Executive Committee to act on behalf of SRA in relation to planning applications, development proposals, policy consultations or infrastructure matters which, in the reasonable opinion of those two nominated members, pose a threat of overdevelopment to Sarratt or may materially affect the rural character, infrastructure, traffic, drainage, heritage, environment or sustainability of Sarratt and District. Such urgent authority may be exercised without calling an Annual General Meeting or Special General Meeting where delay would materially prejudice the ability of SRA to make representations or protect residents’ interests. Both nominated members must agree the action to be taken. Any action taken under this delegated urgent authority shall be limited to submitting objections or representations, requesting extensions of time, communicating with planning authorities, councillors, statutory bodies, residents or other relevant parties, and taking such reasonable steps as are necessary to preserve the position of SRA. The delegated authority shall not permit the nominated members to alter this Constitution, incur substantial expenditure, commence litigation, or adopt a materially new policy position without the approval of the Executive Committee or, where appropriate, members in General Meeting. Any action taken under this delegated urgent authority shall be reported to the next Executive Committee Meeting and recorded in the minutes.
7. Nominations for membership of the Executive Committee must be received by the Hon. Secretary at least one week prior to the Annual General Meeting.
8. The Executive Committee shall have the power to fix the date, time and place of General Meetings and is responsible for giving at least fourteen days’ notice to all members. The Executive Committee may convene a Special General Meeting of SRA at any time by giving at least 7 days’ notice.
9. The Annual General Meeting of SRA shall be held in October each year, when the balance sheet, income and expenditure accounts, and the Chair’s or Co-Chairs’ report shall be submitted and presented for adoption.1
0. The Account shall be audited by an independent Hon. Auditor.
11. Each member shall be entitled to one vote only and all voting shall be by a show of hands unless one third of the members present shall demand a ballot to be taken. In the event of a tie the Chair, or the person chairing the meeting where Co-Chairs are appointed, shall have a casting vote.
12. The Association’s bankers shall be such bank, building society or other authorised financial institution as the Executive Committee may from time to time determine.
13. The Hon. Treasurer and one other nominated member of the Executive Committee shall be authorised to approve and sign cheques, electronic payments, transfers and other banking instructions on behalf of the Association. Any such payment or banking instruction shall require the approval of two authorised signatories, one of whom shall normally be the Hon. Treasurer.
14. The Executive Committee shall be the sole authority for the interpretation of this Constitution and its decision on this or upon any matter not provided for in this Constitution shall be final and binding.
15. This Constitution may be altered at the Annual General Meeting, provided that any proposed alteration is notified in writing to members when giving notice of the Annual General Meeting. This Constitution may also be altered outside the Annual General Meeting by a resolution of the Executive Committee at a properly convened Executive Committee Meeting, provided that a quorum is present and the alteration is approved by a majority of those Executive Committee members present and voting. Any alteration approved by the Executive Committee outside the Annual General Meeting shall be recorded in the minutes of that meeting and notified to members as soon as reasonably practicable.
Revised 13th October 2026